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Writing > Reports > A Generic Structure

Reports can be of different types depending on the topic and requirements. A report usually contains:

  • Title page - This page includes the report title, name of the person or company for whom the report is prepared, name of the person or organization from where the report has originated, and the date the report was completed

  • Acknowledgements - This section expresses gratitude to everyone who helped the writer(s) in their endeavour

  • Summary of the report - This page communicates the scope of the report and topics discussed

  • Table of contents - The table of contents reveals the structure of the report written. All headings and subheadings discussed, along with the page numbers, are listed

  • List of figures, tables and illustrations - The figures/tables/illustrations (if any) are numbered in the order they figure with their respective chapter numbers

  • Executive summary - The executive summary discusses the purpose, background, sources of information, findings and recommendations of the report

  • Introduction - The introduction is a brief discussion of the context of the report. It discusses the objective of the report, background information, scope of the report, methodology and assumptions, and limitations. It also reviews the researches that have already been made in the field

  • The body - This is the main part including the facts and materials essential for understanding the problem. It is divided into three sections: Theories and models, Materials and methods, and Results

  • Conclusion - The section sums up the main points of the report

  • Recommendations - Provide suggestions or directions on how the problem investigated can be solved

  • References - This section lists the sources of information used in the report

  • Appendices - Include data, tables, calculations and other information needed for completeness, but which would distract the objective of the body of the report
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